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Meetings are a great way to stay connected with employees, ensure everyone knows what’s expected of them and share important company updates. With so many distractions however – especially for remote workers – how do you keep your audience engaged?

Set an Agenda

Let everyone know the purpose of the meeting, what will be discussed and how long it’s likely to last. People are far more likely to stay engaged if they know the purpose of the meeting and what they’re going to learn from it.

Highlighting key points is another great tactic because it breaks the day down into manageable chunks and ensures that discussions stay on topic.

Whether your meeting is face-to-face or it’s being conducted remotely, schedule in regular breaks. Even a quick five minutes to make a cup of tea or check emails can really help to stop people’s minds wandering.

 

Make Your Meeting Collaborative

You’re unlikely to keep your audience engaged if you’re just speaking at them all day. If your meeting is going to be a long one, try to incorporate lots of different aspects. Some great ways to keep the energy up include:

  • Invite other people to speak at the meeting
  • Use visual presentations
  • Show videos
  • Run polls
  • Do quizzes
  • Do some team-building activities
  • Add some practical tasks
  • Allow regular breaks and lunch
  • Have a question and answer session

 

Don’t Use Jargon

The quickest way to lose your audience is to confuse them and it’s unlikely you’ll get them back either.

You may use industry terms freely throughout the day or know your topic like the back of your hand but it’s unlikely that everyone else does. Try to ensure that you’re always using the same language your audience does and also be mindful of your pace and speak slowly and clearly.

Let people know that they’re free to ask questions at any time because this will help them to stay on track. It can be harder to determine how engaged your audience is if you’re running a session such as a webinar online. Most webinar programmes allow attendees to type in a chat box so encourage viewers to do this regularly. If you set everyone’s responses so that only you can see them, this is a really great way to ensure people aren’t afraid to ask questions if they don’t understand something.

 

Choose the Right Environment

It can be really difficult to get employees excited about a meeting that’s held in a small section of the office they see every day.

On the other hand, off-site meetings can really help to inspire attendees and spark their creativity. By organising something a bit special, it also shows people that they’re a valuable part of the company.

The Twickenham Stoop is a truly unique meeting venue. Home to the world-famous rugby club, Harlequins, it’s bound to impress and get attendees excited about the day ahead. What’s more, we can take care of every aspect of the planning for you including getting all the technology set up and providing lunch and refreshments.

For information about hosting your next event at Harlequins, please don’t hesitate to get in touch.



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